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About DocuWare Repositories
12.4. About DocuWare Repositories
The following information should be reviewed before creating and configuring a DocuWare repository.
About Prerequisites
You should have completed the following steps before configuring your DocuWare repository mapping in LincDoc.
- DocuWare has been configured with at least one file cabinet suitable for your document fields.
- Optional: create a file cabinet dedicated to storing LincDoc form data called LD Data. The files in this cabinet will contain keyed in form data values that are NOT mapped out to DocuWare file cabinet index fields. For each submitted LincDoc form, it will generate a single XML file in this cabinet. This is only necessary for situations when customers require the ability to go back and make changes to a form submitted earlier.
- A DocuWare service account has been created with read/write access to all file cabinets that LincDoc potentially interacts with.
About DocuWare File Cabinets
All file cabinets written to (or read from) by LincDoc require the following index fields to exist:
- LdDocumentName - text type, 255 characters. The system property document name for this field should be checked "on". This field is used to display the name of the document in the search results.
- LdLinkedDocumentNode - text type, 255 characters. Used to link all related files within DocuWare. Contains the node id (<file cabinet sequence number>_<DocuWare file cabinet GUID>) of the root document.
LdDocumentName and LdLinkedDocumentNode must be both the label and the database column name. Labels are case sensitive; the database column names are not.
Warning for 3.3.3 and earlier systems: All file cabinets used by LincDoc must not have document versioning turned on. There is an exception: if LincDoc is strictly used to write documents to DocuWare, and then no further edits will be done on any of those documents from within LincDoc, then it is ok to have versioning on any of the cabinets. For 3.3.4+, file cabinet versioning is supported when working with DocuWare 6.1+, EXCEPT for the LD Data cabinet.