Home → Using LincDoc 3.1+ → Signatures → Using Signature Stamps

17.9. Using Signature Stamps

You can use signature stamps to sign documents.

Proceed to one of the following sections below:

About Signature Stamps

A signature stamp is an image that can be used in place of a script font representation of a signature, and is a digital representation of your actual signature.

An example of a signature stamp is shown below.

Important: Signature stamps can only be used with authenticated digital signatures, also known as LDAP signatures or LincDoc Login signatures.

Signature stamps allow you and other users to personalize a signature so it can be quickly determined if a document was "signed" with something unique to the signer. They also compliment LDAP signatures. When you're in the process of signing with LDAP, you can be confident in the reliability of the signature since you have to enter a password at the time of signing. Later on, however, all that appears on the document itself is your name in a font format, and you cannot visually discern that your true "signature" was generated with a password.

By using signature stamps, when you sign with LDAP, you can apply a visual representation of your true signature to the document instead of just your name in a font format.

The process of uploading and using signature stamps is described in the sections below.

Defining Your Signature Stamp

Before you can use your signature stamp to sign documents, you need to create an electronic version of your signature and upload it to your LincDoc profile.

  1. Sign a piece of paper and scan the signature to create a digital image (file) of the signature.
    Important: You can only use GIF, JPG/JPEG, and PNG image files for your signature stamp.
    The precise process for this step will vary based on your scanning technology. Contact your local system administrator for more assistance.
  2. Start LincDoc, and click the profile button on the LincDoc toolbar.

    Additional options appear.
     
  3. Click profile from the list of options that appears.

    The Preference for dialog box appears.
  4. In the Signature Stamp area, click the upload button.
    The File Upload dialog box appears.
  5. Click the Browse button, and navigate to the location of the file you created in step 1.
  6. Select the file, and click Open.
    You are returned to the File Upload dialog box, and your selected file is displayed.
  7. Click Upload.
    The selected file is displayed below the Signature Stamp buttons on the Preferences dialog box.

    Note: Any specified signature stamp will always be displayed on this dialog box.

  8. At the top of the Preference for dialog box, click save.

Configuring a Form for Signature Stamp Usage

After a signature stamp is uploaded to your profile, the form administrator needs to set up the form's signature field to use the LincDoc Login option. This signature option allows you to use your signature stamp when signing a document.

  1. Login to LincDoc as the desired form's administrator.
  2. Select the appropriate form using the Form Selection drop-down list.
  3. Access the Fields/Sections tab on the form's Admin dialog box (via the Admin button on the LincDoc toolbar).
  4. On the left side of the tab, click the signature field to select it.
    The fields information appears on the right side of the tab.
  5. Verify that the Signature type option is set to LincDoc Login.
  6. Specify whether or not the signature should be displayed as a cursive font, if no signature stamp is present, using the Create cursive signature image if no stamp present check box.
    When this option is selected, LincDoc automatically create a cursive signature image if no signature stamp has been specified for the user signing the form.
  7. At the top of the Admin dialog box, click save.

Signing a Document with a Signature Stamp

After you upload a signature stamp file to your profile, you can use it to sign a properly configured form in LincDoc.

  1. Access the Signature view by clicking the sign button on the Document Viewer.
    The signature box appears.
  2. Click sign.
    The Enter password dialog box appears, and your signature stamp is displayed.
  3. Verify that the correct signature stamp is displayed.

    Note: If the wrong signature stamp is displayed, you can change it using the upload button that appears immediately above the signature stamp. The upload process is the same as the one described in Defining Your Signature Stamp.

  4. In the text box, type your password. This password is the one you use to log in to LincDoc.
  5. Click OK.
    The signature stamp is used to sign your form. It will appear differently based on your Signature mode setting.

    Note: If your signature stamp contains a color image, the color will only appear when using the PDF view in the Document Viewer. When PNG view is used, the image is, by default, converted to black and white (although color can be achieved by altering the Document.png.ghostscript.device advanced option).

    In the following example, the Pdf Signature option was used for the Signature mode setting on the Fields/Sections tab of the Admin dialog box. Notice the additional time stamp added when using this option.
     

    Note: If your PDF time stamp contains a question mark icon (?) instead of a green check mark icon (as in the above example), you need to verify your signature as described here.

    In the following example, the Image option was used for the Signature mode setting on the Fields/Sections tab of the Admin dialog box. Notice that the PDF time stamp is not present.
  6. If more than one person needs to sign the document, proceed to the next section for more information.

Using Signature Stamps with Multiple Signers

If more than one person needs to sign a document, and each signer has a signature stamp, each signer needs to log in to LincDoc separately and apply the appropriate signature stamp.

  1. The first signer needs to perform the following steps:
    1. Sign the document as described in Signing a Document with a Signature Stamp above.
    2. Close the form.
    3. Log out of LincDoc.
  2. The second signer needs to perform the following steps:
    1. Log in to LincDoc.
      Important: You cannot use a Guest login if you want to sign a document with a signature stamp. 
    2. Open the form using any appropriate method.
    3. Submit the form.
    4. Sign the form as described in Signing a Document with a Signature Stamp above. This step ensures that the user's individual signature stamp is applied.

Downloading Your Signature Stamp

You can download a copy of your signature stamp to your local system, which allows you to save it locally, distribute it, or even edit it, as desired. 

  1. Access the Preferences for dialog box as described in Defining Your Signature Stamp above.
  2. Click the download button.

    The stamp's file is saved to your local computer.

    Note: The exact method of downloading will vary based on the browser you are using.

Clearing Your Signature Stamp

You can remove the currently selected signature stamp using the Clear button on the Preference for dialog box. This option is used if you do not want to use a signature stamp at all.

Note: If you want to replace the existing signature stamp with a new one, simply upload a new one (as described in Defining Your Signature Stamp). The new stamp will automatically overwrite the old stamp.

  1. Access the Preferences for dialog box as described in Defining Your Signature Stamp above.
  2. Click the Clear button.

    The stamp is removed, and no stamp is defined until you specify a new file using the upload button.
  3. Click save at the top of the Preferences for dialog box.

This page was: Helpful | Not Helpful
← 27.3. Creating an Email Template